Billing Coordinator - Staff

**Job Description** **Job Title:** Billing Coordinator **Reports to:** AR Manager **Status:** Full\-Time Exempt, Permanent **Salary:** $45,000 \- $55,000 Annually **Location:** Remote **Position Summary:** The Student Conservation Association (SCA) is seeking a detail\-oriented and analytical Billing Coordinator to support the organization's billing operations across federal, state, and partner\-funded programs. This role is responsible for ensuring accurate, timely, and compliant billing processes aligned with contractual agreements. The Billing Coordinator plays a critical role in tracking program revenue, maintaining billing schedules, identifying discrepancies, and collaborating cross\-functionally with program, finance, and partnership teams. This position requires strong problem\-solving skills, attention to detail, and the ability to proactively identify and resolve issues in a dynamic environment. **Job Responsibilities:** *Billing Operations \& Revenue Tracking* * Track and manage revenue for assigned programs, ensuring accuracy and completeness * Establish and maintain billing cycles in accordance with contract and funding requirements * Prepare and process invoices in a timely and accurate manner * Calculate and monitor monthly unbilled revenue balances and investigate variances * Ensure billing aligns with contractual terms, budgets, and program activity *Analysis \& Process Improvement* * Analyze billing data to identify trends, discrepancies, and process inefficiencies * Research and resolve billing issues independently, escalating when necessary * Recommend and implement process improvements to enhance billing accuracy and efficiency * Monitor program financial performance, including pricing gaps and spending variances *Cross\-Functional Collaboration* * Partner with program staff to review billing activity and resolve issues * Collaborate with Finance, Partnership Development, and Accounts Receivable teams * Support AR in researching billing adjustments, collections issues, and reconciliations * Maintain strong working relationships with internal stakeholders and external partners *Systems \& Data Management* * Utilize internal systems (e.g., Intacct, Nexonia, and other databases) to track and manage billing data * Ensure data integrity across systems and identify inconsistencies * Assist in maintaining documentation related to billing processes and procedures **Qualifications:** *Required* * 2\+ years of experience in billing, accounts receivable, or related financial role * Strong analytical and problem\-solving skills with high attention to detail * Ability to manage multiple priorities and meet deadlines in a fast\-paced environment * Excellent written and verbal communication skills * Ability to work independently while contributing to a team environment *Preferred* * Experience working in a nonprofit or contract\-based funding environment * Familiarity with accounting systems such as Sage Intacct or similar ERP platforms * Intermediate to advanced proficiency in Microsoft Excel * Knowledge of government or grant billing processes * Experience working with cross\-functional teams and external partners **Benefits:** * Employer\-Paid Life Insurance, AD\&D Insurance, and Short\-Term Disability * Health, Dental, Vision, Life Insurances, Pet Insurance, and more * Free confidential therapy, Teladoc, and financial planning services * Generous PTO policy (starting at 22 days a year) * 12 Paid Federal Holidays and Floating Holiday, Community Service, and Education hours * 403(b) Retirement Plan with employer match * Paid Parental Leave (up to 4 weeks) **Other Duties** Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. **Equal Opportunity Statement** The Student Conservation Association, Inc., is an Equal Opportunity Employer. The SCA strives to cultivate a work environment that encourages fairness, teamwork, and respect among all staff members and is committed to maintaining a work atmosphere where lifestyles may grow personally and professionally.