Project & Membership Coordinator

**Posted: May 11, 2026** **Position Title: Project \& Membership Coordinator** **Position:** Full\-time employee Join our dynamic scientific association and contribute to advancing the frontiers of knowledge while supporting the USASP leadership in achieving the association's goals. The United States Association for the Study of Pain (USASP) is a 501(c)(3\) nonprofit association centered on advancing pain research with approximately 1,000 members. This position offers an exciting opportunity to work in a stimulating and intellectually rewarding environment, collaborating with renowned scientists and professionals in their respective fields. If you are a detail\-oriented and organized individual with a passion for mission\-focused work, we encourage you to apply for the position of Project \& Membership Coordinator. **Position Summary:** The Project \& Membership Coordinator supports the core administrative and programmatic functions of USASP, ensuring the smooth execution of membership services, editorial workflows, special interest group activities, awards programs, and the Annual Scientific Meeting. This role manages structured systems, maintains critical records, and coordinates across digital platforms to support the association’s mission and strategic goals. The ideal candidate is highly organized, detail\-oriented, and comfortable working independently within established processes while contributing to continuous improvement. **Key Responsibilities** **Editorial \& Publication Support** * Support editorial workflow within Editorial Manager (after training) * Process new manuscript submissions and revisions using established templates * Monitor reviewer assignments and send follow\-up communications * Assist with acceptance processing and release to publisher * Maintain editorial board records and coordinate masthead updates * Support updates to author guidelines and journal website content * Assist with preparation of the Annual Meeting Journal Supplement (abstract formatting, author index, proof coordination) * Coordinate author outreach related to publication and social media promotion * Prepare periodic editorial reports and reviewer acknowledgements **Awards \& Grants Support** * Coordinate administrative aspects of the Gebhart Young Investigator Award * Track eligibility and manage applicant communications * Collect and organize Letters of Support for grant submissions * Assist with reviewer tracking and documentation **Membership \& CRM Management** * Track quarterly membership counts and reporting (including Elsevier data) * Maintain and update membership records in Customer Relationship Management (CRM) * Track lapsed members and support outreach initiatives * Update records following Annual Meeting registrations **Special Interest Group (SIG) Coordination** * Serve as primary contact for SIG leaders * Coordinate SIG surveys, annual meeting logistics, and poster blitz sessions * Support webinar scheduling and Zoom hosting for SIG events * Maintain SIG website pages **Annual Scientific Meeting \& Program Support** * Assist with registration form testing and management * Coordinate poster and speaker communications (forms, registration verification) * Support conference app buildout and testing * Manage sponsor information collection and assist with booth logistics * Marketing and cross\-promotional efforts for meeting activities **Qualifications** · 2\-3 years of experience in administrative coordination, nonprofit operations, association management, membership services, event support, or a related field · Strong organizational skills with exceptional attention to detail · Demonstrated ability to manage multiple projects and deadlines simultaneously · Excellent written communication and interpersonal skills with a professional and member\-focused approach · Comfort working independently in a remote environment while maintaining consistent communication and follow\-through · Experience working with databases, spreadsheets, online forms, or Customer Relationship Management (CRM) systems · Ability to learn and manage digital platforms and structured workflows, submission portals, and virtual meeting tools · Experience supporting meetings, webinars, or in\-person events (preferred, not required) · Interest in mission\-driven work and supporting a scientific and professional community · Demonstrated reliability, discretion, and sound judgment when handling sensitive information and communications **Work Environment and Travel** · Fully remote position · Travel to the Annual Scientific Meeting each year. The next meeting is March 15\-18, 2027 in Denver Colorado. Travel days will include March 13 and March 19, 2027\. **Compensation and Benefits**: · **Salary range:** $50,000–$55,000 depending on experience, · **Benefits**: health insurance reimbursement (HRA), 401K contributions, PTO, professional development support · **Estimated total compensation:** Up to \~$73,000 including benefits **Reporting structure:** Report to the Program Manager **Application process:** · Submit a 1\-page (max) cover letter describing relevant experience and skills as it relates to the position · CV or resume · Send materials to apply@usasp.org **About the United States Association for the Study of Pain** The United States Association for the Study of Pain (USASP) is a 501(c)(3\) nonprofit association with approximately 1,000 members. About one\-third of our membership is trainees either in a training program or within five years of completing their final degree. . Our goal is to bring diverse perspectives, including those of scientists, clinicians, healthcare providers, policymakers, and people with lived experience of pain together to stimulate and support the study of pain and to translate that knowledge into improved pain relief. USASP is the United States chapter association of the International Association for the Study of Pain (IASP). Our association brings together leading experts and professionals from various disciplines related to pain research to advance knowledge and address critical challenges. As a highly respected and influential association, we are committed to fostering innovation, disseminating scientific discoveries, and advocating for evidence\-based policies. We are currently seeking a talented and proactive Project \& Membership Coordinator to support our organization in the efficient management and administration of the association. **Equal Employment Opportunity** At the USASP, we firmly believe that diverse voices and approaches are essential in addressing the significant challenges and costs associated with reducing the burden of pain. To achieve this, we strive to incorporate diverse perspectives into all facets of our work. Our commitment to diversity extends to actively supporting and embracing individuals from underrepresented and disadvantaged backgrounds, further enhancing our diversity, promoting equity, and serving as a model of inclusivity and accessibility. We wholeheartedly encourage members of traditionally underrepresented communities to apply, even if they may not believe they 100% fit the position's qualifications. **Accessibility Support** We are dedicated to ensuring our application process is accessible to all candidates. If you are a qualified individual with a disability or a disabled veteran and require a reasonable accommodation with any part of the application and interview process, please email apply@usasp.org. Pay: $50,000\.00 \- $55,000\.00 per year Benefits: * 401(k) * Health insurance * Paid time off * Professional development assistance Work Location: Remote