Administrative Assistant / Project Manager / Support Staff

**Before deciding whether to apply, note that a job\-specific message or cover letter is required. If you submit a resume only, your application will not be considered.** Scientific Teaching Services is a small education consulting company run by Devin Kearns, Ph.D. (https://devinkearns.org). Dr. Kearns’s business involves collaboration with school districts and publishing companies to complete word assignments and do on\-site and virtual presentations. Dr. Kearns has a busy travel schedule and many tasks with different deadlines across many projects. Scientific Teaching Services is seeking an individual to serve as administrative assistant and project support staff member. Dr. Kearns is hiring one part\-time administrative assistant and project support staff member. The primary focus of the job is administrative support described in the responsibilities below. Candidates with strong writing skills may also support project work directly by helping to develop and edit reports and presentations for clients, and additional hours are available for candidates who can do that work. Interest in literacy education and dyslexia are bonuses but not required. The best candidates have administrative, critical thinking, and writing skills. Dr. Kearns values collaborators who are upbeat, outgoing, and willing to learn. He is committed to helping new staff develop the skills to complete unfamiliar tasks and building their professional knowledge; the staff member would not be expected to understand every task without support and guidance. The staff member can be fully remote and based anywhere, but the staff member must be available to work during Eastern time hours and other times as needed (see below). **Responsibilities:** * Scheduling meetings and corresponding with clients, * Booking and managing travel, * Managing invoicing including setting up payment systems, sending invoices, and tracking payments, * Using a sophisticated SharePoint and Teams file and work system, * Managing Dr. Kearns’s email and task management to assure deadlines are met and client communications are seamless. * Collaborating with Dr. Kearns’s senior project manager. * Regular videoconferencing meetings at flexible times including times after 5:00 P.M. Eastern time (Dr. Kearns is not always available between 9 A.M. and 5 P.M.). Important note: Evening work between 5 P.M. and 9 P.M. is often necessary, but the exact hours can be flexible. * Flexibility to work over the weekend—but not typically required. * Completing tasks based on deadlines rather than hours. Hours are flexible to accommodate these potential needs. * Miscellaneous tasks as needed. **Traits:** * Dependability—demonstrating commitment and dependability. * Ability to follow directions * Attention to detail * Ability to communicate effectively with clients * Ability to meet deadlines and complete tasks in a timely fashion * Flexibility and willingness to complete novel tasks that arise intermittently * Ability to self\-start, problem\-solve, and make effective decisions on behalf of supervisor **Skills:** ***Required:*** * Knowledge of organizational effectiveness and administrative skills * Excellent knowledge of Microsoft Teams, Outlook, PowerPoint, OneDrive, and SharePoint or experience with another office suite. (Candidates will be asked to describe their knowledge during interviews.) Knowledge of Microsoft products is strongly preferred. * Excellent communication skills * Outstanding organizational skills * Excellent writing skills and ability to create and edit documents * Experience as an administrative assistant or support staff **Optional:** * Experience working with university faculty/in higher education * Interest or experience in education and literacy This is an exciting opportunity to collaborate with a leader in the field of literacy education and to build new and exciting skills. Dr. Kearns is passionate about helping staff members reach their full potential and will work to help them with this. Prospective employees should provide their resume and a cover letter or job\-specific message through Indeed. **Applications receive the greatest consideration if the cover letter or message (a) provides details directly connected with the posting and (b) is written to Dr. Kearns's attention. Do not use "Hiring Manager" in the salutation.** Pay: $22\.00 \- $32\.00 per hour Expected hours: 10\.0 – 15\.0 per week Work Location: Remote