Client Delivery Coordinator / Executive Assistant

**Business Broker Growth (BBG)** is hiring a highly organized, proactive, and detail\-oriented **Client Delivery Coordinator / Executive Assistant** to help keep client work moving smoothly, accurately, and on time. This is a remote, part\-time contractor role for someone who enjoys creating order, following through, keeping projects on track, and making sure nothing falls through the cracks. **This is not a strategy, sales, or senior marketing role.** It is an execution and operations role. You will support client delivery by organizing projects, gathering data and materials, preparing reports, following up on requests and approvals, coordinating meetings, maintaining systems, and helping ensure clients receive timely, professional communication. **About Business Broker Growth** Business Broker Growth helps business brokers and M\&A advisors build visibility, authority, trusted referral relationships, and more consistent deal\-flow opportunities. We provide practical marketing, content, outreach, and client\-acquisition systems tailored to business\-brokerage professionals. We are a fully remote, growing company that values ownership, responsiveness, accuracy, clear communication, and excellent follow\-through. **Position Details** * **Job type:** Part\-time independent contractor * **Location:** Remote * **Hours:** 10–15 hours per week to start * **Schedule:** Flexible, but you must reliably overlap with Eastern Time business hours * **Pay:** $10–$15 per hour, based on experience and demonstrated execution quality * **Reports to:** CEO / Founder **What You Will Do** **Client delivery and project coordination** * Maintain a master project\-management board for active client accounts, deliverables, deadlines, owners, approvals, and next steps. * Capture and organize all client requests with a clear owner, due date, status, and next action. * Monitor designated client communication channels during agreed working hours and send prompt, professional acknowledgments using approved templates. * Follow up on missing assets, information, approvals, access, feedback, and deliverables needed to keep projects moving. * Prepare weekly internal updates that clearly identify completed work, upcoming deadlines, outstanding client requests, blockers, and risks. * Draft routine client status updates, approval reminders, and follow\-up emails for review or within defined guidelines. * Escalate strategy, scope, pricing, sensitive communication, and high\-stakes client matters promptly. **Reporting, data, and organization** * Collect reporting data from approved platforms, spreadsheets, documents, and client sources. * Maintain accurate trackers, spreadsheets, client folders, task lists, reporting inputs, and records. * Assemble recurring weekly or monthly reports using established templates. * Identify missing, inconsistent, or unusual information and flag it for review. * Keep client materials, source files, links, approvals, and completed deliverables organized and easy to locate. **Meeting and administrative support** * Coordinate meeting invitations, calendar logistics, reminders, agendas, and pre\-call materials. * Turn meeting notes into clear tasks, owners, deadlines, and next steps. * Send routine post\-meeting follow\-up and track action items through completion. * Assist with inbox triage, scheduling, file organization, and other recurring administrative support. **Process and quality support** * Follow established SOPs, templates, checklists, and naming conventions accurately. * Complete administrative quality checks before routine materials are sent, including names, links, dates, attachments, formatting, and client instructions. * Identify recurring process issues, missing inputs, or delivery risks and recommend practical improvements. * Help maintain and improve checklists, SOPs, templates, and recurring workflows. **What We Are Looking For** The ideal candidate is dependable, calm under pressure, quick to communicate, and naturally proactive. You do not wait to be chased for updates. You notice missing information, ask smart questions, organize the work, and close the loop. **Required qualifications** * 1–3\+ years of experience as a virtual assistant, executive assistant, project coordinator, account coordinator, agency operations assistant, client\-success support professional, or similar role. * Excellent organization, attention to detail, and ability to manage multiple tasks and deadlines. * Strong written English and the ability to write warm, concise, professional client emails. * Demonstrated responsiveness, initiative, and consistent follow\-through. * Experience with Google Workspace: Gmail, Google Calendar, Google Drive, Google Docs, Google Sheets. * Experience with at least one project\-management tool, such as Notion (this is what we use), ClickUp, Asana, Monday.com, Trello, or similar. * Comfort working with spreadsheets, templates, recurring reports, checklists, and data collection. * Reliable internet, a professional remote\-work environment, and consistent availability during agreed Eastern Time overlap hours. **Preferred qualifications** * Experience supporting a marketing agency, consultant, professional\-services firm, B2B company, business broker, or financial\-services professional. * Experience with CRM data hygiene, email marketing tools, content calendars, social scheduling, or client reporting. * Familiarity with Zapier, AI\-assisted workflows, or basic automation tools. * Experience coordinating U.S.\-based clients in a professional\-services setting. **What Success Looks Like** You will succeed in this role if you can help ensure that: * Client requests are acknowledged quickly and tracked correctly. * Every active request and deliverable has an owner, deadline, status, and next action. * Missing information and delivery risks are surfaced early \- before they turn into deadline problems. * Weekly priorities and status updates are delivered without prompting. * Client files, trackers, reports, and follow\-ups are accurate and organized. * The CEO spends less time chasing updates, scheduling, collecting data, and responding to routine requests \- and more time on client strategy, business development, content, and growth. **Performance Expectations** * Acknowledge client requests received before 3:00 p.m. Eastern Time on the same business day; acknowledge later messages by 10:00 a.m. Eastern Time on the next business day unless otherwise instructed. * Log 100% of client requests in the designated system with an owner, due date, status, and next action. * Flag potential deadline issues, missing client inputs, or delivery risks as soon as they are identified and, whenever possible, at least 48 hours before the deadline. * Send a weekly priorities update each Monday and a weekly completion/risk update each Friday. * Review routine outgoing work for names, dates, links, attachments, formatting, and client instructions before sending. **Please Do Not Apply If** This role is likely not a fit if you: * Prefer highly unstructured work with little tracking, documentation, or follow\-up. * Need frequent reminders to respond to messages, complete assigned work, or share status updates. * Are looking primarily for a senior marketing strategist, sales, copywriter, social\-media\-manager, or creative\-director role. * Are unable to work reliably during some Eastern Time business hours. * Are uncomfortable using task\-management systems, spreadsheets, checklists, and documented processes. **If you are proactive, organized, dependable, and enjoy turning moving pieces into clear next steps, we would love to hear from you.** Pay: $10\.00 \- $15\.00 per hour Expected hours: 10\.0 – 15\.0 per week Work Location: Remote