Bookkeeper

Bookkeeper (1099 Contractor, Part-Time)

Role Summary

As a Bookkeeper with A/B Consulting, you will work with the Operating Partner and Managing Partner and be responsible for managing internal finance and accounting processes. As A/B scales, the firm is developing new systems and processes to manage our day-to-day accounting, and it is increasingly important that financial records are maintained with a high level of accuracy and fidelity. The firm is automating much of its transaction coding and reporting, so this role combines hands-on bookkeeping with reviewing AI-assisted work and documenting processes.

As a Bookkeeper with A/B, you will work under the guidance of, and report to, the Operating Partner and your primary responsibilities will include the following:

Key Responsibilities

Financial Statements Reconciliation and Management

• Ongoing collaboration with the Operations team to review transactions and ensure accurate representation in the Chart of Accounts
• Conduct thorough reviews and reconciliations of the Balance Sheet with the Operating Partner, finalizing the month-end close by business day 10 and managerial financials by business day 12
• Reconcile bank and card accounts monthly: cash by the 5th, the Amex card after business day 7, and the Chase credit card by the 20th (an earlier date is under discussion)
• Maintain comprehensive accrual accounting processes to ensure accurate financial reporting and compliance with accounting principles
• Review and validate all accrual entries monthly to ensure proper matching of revenues and expenses across reporting periods
• Own the monthly book closing process by ensuring all income and expenses are accurately categorized in QBO, including class codes
• Prepare monthly managerial financials and share detailed P\&L and Balance Sheet reports with Partners

Weekly Transaction Processing and Cash

• Sync, code and review bank and credit card transactions in QuickBooks Online (daily preferred), reviewing AI-assisted tagging and resolving exceptions
• Sync Bill.com and Ramp with QBO and resolve sync issues
• Schedule approved vendor payments in Bill.com for the weekly payment run
• Review QBO weekly for coding errors and anomalies
• Review weekly cash forecast inputs and flag anomalies (the forecast output is generated with automation)

Accounts Receivable Support

• Assist with client invoice creation and sending in QuickBooks Online (QBO) when needed, for professional fees and client expense reimbursements
• Report on A/R aging schedules to the Operating Partner and Partners

Accounts Payable Administration

• Onboard vendors and consultants into accounts payable platform by setting up accounts and extending platform invitations
• Oversee payment processing for both domestic and international vendors and consultants
• Manage invoice entries in Bill.com, initiating the approval and validation processes and maintaining inbox organization
• Review and prepare invoices for approval, including detailed information such as vendor name, invoice number, payment terms, and relevant account details, ensuring alignment with the Chart of Accounts
• Schedule payments for approved invoices adhering to Net 30 terms
• Verify the accuracy of variable hours submitted by independent contractors and billed project expenses submitted by external vendors, in conjunction with the Operations team

Quarterly Responsibilities

• Inactivate completed QBO class codes
• Run the quarterly labor rate calculation using the firm's Claude-based tool, reviewing inputs, exceptions and outputs[C10]
• Manage the project economics documents on an ongoing basis, tracking the firm's true contribution margin and related metrics (the full report is generated annually), and support the pricing model update[C11]

Tax Responsibilities

• Annually, prepare and submit 1099s for all eligible consultants
• Finalize financial statements for accurate tax submissions and payments, ensuring compliance with tax regulations (annual tax financial preparation)

Process Documentation and Knowledge Transfer

• Participate in a knowledge-transfer period with the current bookkeeper, including recorded walkthroughs and live runs of recurring tasks
• Document each recurring process in a checklist and keep it current as automation is introduced
• Help test and refine automated workflows (Ramp rules, Bill.com settings, AI-assisted tagging)

General Bookkeeping Duties

• Support the A/B team with the creation and maintenance of other financial reports as needed
• Undertake additional bookkeeping and accounting-related tasks as directed by the Operating Partner and A/B Partners, demonstrating flexibility and commitment to the organization's financial health
• Lead and execute other requests and tasks assigned by Partners or the Operating Partner

Finance and Accounting Project Management

• Provide accounting and finance project management support on an as-needed basis, including but not limited to budgeting, reconciliation, and reporting tasks
• Execute various finance and accounting special projects as directed by the Director of Operations and A/B Partners, in alignment with evolving business needs
• Coordinate with external accountants and auditors during year-end reviews and tax preparation

Employment Details

This is a 1099 independent contractor, part-time role proposed for an initial six-month term, with a review at the end of the term and we are looking for an entrepreneurial individual with a desire to take ownership of a well-defined scope. The position requires a weekly commitment of \~10-15 hours week, which could flex up or down pending business needs, and with reasonable flexibility to support time-sensitive deliverables or emergent priorities as needed.

The pay range for this role is $25 to $35 per hour.

Qualifications

• At least 3 years of experience working as a Bookkeeper
• Experience working in professional services is required
• Experience with QuickBooks Online, Bill.com and accrual accounting is required; experience with Ramp and QBO class tracking is strongly preferred
• Set, agreed-upon availability within Eastern Time business hours (9 AM to 6 PM ET) for month-end close meetings, check-ins with leadership, questions and support, and the weekly payment run; otherwise a flexible schedule[C14]
• Available for the monthly hours agreed (see Employment Details)
• Possess a deep understanding of accounting principles and financial statements
• Comfort reviewing AI-assisted and automated workflows (for example automated transaction tagging) and documenting processes
• Strong Excel or Google Sheets skills

Who You Are

Strong Accounting Knowledge: You possess a deep understanding of accounting principles and practices and feel comfortable ensuring the integrity of financial records and reporting. Your expertise spans across areas such as general ledger operations, accounts payable, and financial reconciliations. You have experience with accounting software like QuickBooks and Bill.com. You are adept at navigating complex financial landscapes, making informed decisions, and upholding the financial health of our organization.

Detail-Oriented Executor: As a disciplined contributor to our financial operations, you excel in managing detailed tasks such as accounts payable, tax preparation, and financial statement reconciliation. Your meticulous attention to detail ensures that every invoice, payment, and financial report is accurate and timely.

Clear Communicator: You are clear and responsive with vendors, consultants and internal colleagues. Your communication skills ensure that payments and financial questions are handled thoughtfully.

Innovative Problem Solver: With an entrepreneurial spirit, you are always on the lookout for new methods to enhance our bookkeeping practices and financial systems. Your ability to identify inefficiencies and propose innovative solutions contributes significantly to the optimization of our financial operations. You are comfortable using AI and automation tools to reduce manual work.

Dedicated to Continuous Improvement: You are committed to the ongoing improvement of our financial processes and systems. Your proactive stance on learning and adaptation supports the organization's growth and ensures compliance with changing financial regulations and practices.

About A/B Consulting

A/B is a strategy consultancy focused on maximizing business outcomes through research, data analytics, and growth strategy. As a boutique firm, we are highly collaborative with our clients and hyper-focused on delivering lasting outcomes. A/B has advised global Fortune 500 firms, private equity firms \& portfolio companies, and education institutions on new market entry, portfolio value creation, digital transformation, and go-to-market strategy.

A/B is committed to changing the way that strategy work is done. Many folks go into strategy consulting seeking to gain broader insight into a variety of industries and companies but find that the work drains the life out of them due to the lack of time to think and actually get to the heart of the problem. At A/B, we work hard to provide our teams with the time and space to deliver strategic, research-driven, and actionable solutions to the many challenges our clients face. We are seeking intellectually curious people who are committed to being great team members, delivering high-quality work, and acting with the highest level of integrity.

As we grow, we are committed to building a team that perpetuates an inclusive and collaborative work environment that builds up team members, helps them achieve their goals, and provides them with the opportunity to build the firm alongside us – utilizing both the experience and knowledge of all team members to reach the best possible outcome.

Why Join the A/B Team?

• We are fun to work with, obsessed with learning new things, and value YOU, as a person, first
• This is an unmatched learning opportunity that will allow you to interact with clients from a myriad of industries and disciplines, work with smart people, build your business acumen, and pursue your goals
• You will play a front-and-center role in the growth of a startup that has already seen substantial success in a competitive market
• We endeavor to attract and retain top talent by offering competitive compensation, the opportunity to grow, and interesting projects
• We put diversity first and stand firm in the belief that A/B must represent and reflect the communities where we live and work

Job Type: Contract

Pay: $25.00 - $35.00 per hour

Application Question(s):

• Are you proficient with cash and accrual based accounting? If yes, please share a few details.
• Are you generally able to work/be responsive between 9am- 6pm EST or CST on weekdays?
• We use automation to code most transactions, and your job would be to review that work. How would you check the auto-coded transactions each week, and what would you do with recurring errors?

Experience:

• Bookkeeping: 3 years (Required)

Work Location: Remote