Oracle Cloud Project Coordinator

Oracle Cloud Project Coordinator
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### Important Job Details / Job Snapshot

Job Title: Oracle Cloud Project Coordinator

Location: Nashville, Tennessee / Remote

Work Arrangement: Remote- TN Residency Required

Employment Type: Contract

Number of Openings: 1

Estimated Start Date: November 9, 2026

Estimated End Date: May 9, 2027

Initial Contract Duration: Approximately 6 months

Potential Extension: Likely extension up to 12 months based on continued project needs and performance

Pay Rate: $25-$30

Working Hours: 8:00 AM–5:00 PM CST

Hours per Day: 7.5

Hours per Week: Approximately 37.5

Position Overview:
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We are seeking an organized and detail-oriented Oracle Cloud Project Coordinator to support a large enterprise Oracle Cloud program currently in post-implementation stabilization.

The environment includes multiple concurrent workstreams, open issues, vendor coordination, leadership and steering-committee governance, financial tracking, and cross-functional collaboration.

This position will provide administrative and operational support to the Project Manager and broader program team, helping ensure meetings, action items, documentation, schedules, project artifacts, invoices, deliverables, and deadlines are accurately tracked and completed.

This is a project coordination and execution role, not a senior Project Manager position. The successful candidate will be someone who is highly organized, reliable, proactive, and capable of ensuring that important details do not fall through the cracks.

Required Experience:
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Candidates must have professional experience supporting project teams in a:

• Project coordination capacity
• Project-administration capacity
• Program-support capacity
• Similar administrative/project environment

Required Skills / Qualifications
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Project Coordination:
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• Experience supporting project teams.
• Strong project-coordination skills.
• Ability to track multiple workstreams simultaneously.
• Ability to monitor project deadlines and deliverables.
• Ability to follow up with assigned owners regarding open actions.
• Strong follow-through and accountability.

Organization \& Attention to Detail:
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• Excellent organizational skills.
• Strong attention to detail.
• Ability to manage multiple priorities without losing track of critical information.
• Ability to maintain organized project records and artifacts.
• Strong task-management skills.

Meeting Coordination:
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• Ability to schedule and coordinate meetings.
• Experience preparing agendas.
• Ability to capture:

+ Meeting minutes
+ Decisions
+ Action items

• Ability to distribute meeting documentation promptly.
• Ability to track follow-up actions and ownership.

Project Documentation:
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• Experience maintaining:

+ Project trackers
+ Issue logs
+ Status reports
+ Project schedules
+ Action-item logs
+ Work-order inventories

• Ability to ensure documentation remains current and accessible.

Preferred / Beneficial Skills:
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The following experience is specifically identified as beneficial but not required:

• Experience supporting enterprise software implementations.
• Experience supporting ERP implementations.
• Experience with Oracle Cloud projects.
• Familiarity with project-management and coordination tools such as:

+ Smartsheet
+ Jira
+ Similar platforms

• Public-sector experience.
• Government experience.
• Experience reviewing vendor invoices.
• Experience tracking contract financials.
• Experience monitoring:

+ Hours consumed
+ Budget utilization
+ Vendor billing
+ Contract allocations

Key Responsibilities:
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Meeting Coordination \& Documentation:
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• Schedule and coordinate meetings across internal teams, vendors, and leadership groups.
• Prepare and distribute meeting agendas.
• Prepare meeting materials.
• Capture meeting minutes in real time.
• Document:

+ Decisions
+ Action items
+ Owners
+ Follow-up items

• Distribute meeting notes promptly.
• Track action-item status.
• Follow up with action owners to support timely completion.

Project Artifact Management:
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• Maintain project documentation.
• Update:

+ Trackers
+ Logs
+ Status reports
+ Schedules

• Keep project artifacts organized and accessible.
• Support maintenance of consolidated issue and work-order inventories.
• Assist with materials for:

+ Steering-committee meetings
+ Leadership updates
+ Program reviews

Financial Tracking \& Invoice Support:
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• Assist with tracking project and contract financials.
• Monitor:

+ Hours consumed
+ Budget utilization
+ Vendor billing
+ Contract allocations

• Assist with vendor-invoice review.
• Check invoices for:

+ Completeness
+ Accuracy
+ Alignment with contract terms

• Identify potential discrepancies.
• Escalate questions to project leadership.
• Maintain financial-tracking logs.
• Support financial-summary reporting.

Deliverables \& Milestone Tracking:
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• Track deliverables across project workstreams.
• Monitor milestones and deadlines.
• Follow up with responsible teams.
• Support Project Manager visibility into overall progress.
• Help ensure project commitments are completed on schedule.

General Program Support:
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• Coordinate meeting logistics.
• Support:

+ Virtual meeting setup
+ Participant communications
+ Scheduling
+ Meeting materials

• Assist with onboarding new team members or vendors.
• Prepare orientation materials.
• Coordinate system/access needs.
• Provide general administrative support to help program operations run smoothly.

Work Environment:
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This is a remote position associated with Nashville, Tennessee and operating primarily on Central Time.

The regular schedule is:

Monday–Friday, 8:00 AM–5:00 PM CST

The role operates in a fast-paced environment with multiple departments, vendors, issues, workstreams, and deadlines running concurrently.

Ideal Candidate:
====================

The ideal candidate is a highly organized Project Coordinator or Project Administrator who excels at tracking details, following up on commitments, maintaining project documentation, coordinating meetings, and supporting complex projects.

The strongest candidate will combine:

Project Coordination + Meeting Management + Documentation + Action Tracking + Microsoft Office/Teams/SharePoint

A particularly competitive candidate would additionally bring:

Oracle Cloud / ERP Implementation + Smartsheet/Jira + Vendor Coordination + Financial/Invoice Tracking + Public-Sector Experience

The successful candidate does not need to be a senior Project Manager. The most important qualities are organization, attention to detail, reliability, follow-through, and the ability to keep a complex program operating smoothly.